Instructions for Author Video Recording and Upload

Authors of the accepted conference papers and articles selected for the the Special Section of IEEE Transactions on Emerging Topics in Computing (TETC) are required to pre-record their video presentation and upload the video (in MP4 format) through a dedicated FTP site.

The deadline for submitting the pre-recorded video is September 4, 2022.

The presentation can be recorded by any of the co-authors. The recorded presentation will be played during the virtual conference and followed by a live 5-minute slot for questions and answers.

Author Video Specifications

When preparing the video file, please make sure that:

The video includes the title of the paper, the authors, and a mention to ARITH 2022.
The video plays without any sound or video glitches
The duration of the video file for Regular and Journal papers does not exceed 20 minutes.
The duration of the video file for Short papers does not exceed 10 minutes.
The presentation is encoded with H.264 in MP4 container at 1080p resolution, and aspect ratio 16:9
The final file size is below 200MB
The file is named following the name convention sessionN-authorname.mp4

These specifications will be checked at the time of submission and files not compliant may not be uploaded. Please do not try to upload PowerPoint or PDF files.

Video upload link

Here is the login link to the web-based interface for uploading presenter videos for the conference:

https://www.ieeecps.org/#!/auth/login?conference_video=1&pid=4xVlqakmL5Xv5DC8xY1c9F

Note: This will associate the videos with this conference and should not be used for other events.

Tips for Video Recording

Videos should contain a prominent view of the presentation slides, along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker's head for increased engagement.

There are effective options to record the screen (and microphone) while giving the presentation.

A first solution may be the use of presentation software, such as PowerPoint, that allows users to record audio and video directly in the application and then export appropriate video files. These instructions can be followed to add audio (and optionally video) to slides created with PowerPoint. In order to generate a MPEG-4 (.mp4) file from slides and audio/video, you can follow these instructions.
Several video conferencing tools (e.g., Skype, Google Meet, WebEx, Zoom, Microsoft Teams) offer the opportunity to record a presentation. In this method, you can show your face via webcam (optionally) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Zoom is available to users on most platforms and in most countries. Follow these instructions to record a presentation with Zoom.
OBS Studio is a stand-alone, free and open-source solution for video recording and editing, available for Linux, macOS and Windows.

Here are some instructions to improve the quality of the recording:

Use as quiet an area as possible
Avoid areas that have echo

Rooms should be fairly small
Sound may be dampened by carpeting, curtains, furniture

If using an online video conferencing tool, an hardline internet connection is recommended, or, if unavailable, a strong Wi-Fi connection
Good headset with microphone close to mouth BUT away from direct line of mouth to reduce "pops". Avoid using default built-in microphone on computer.
Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.